Approved: Officers
Responsible Office: VP for Finance and Administration
Responsible Administrator: VP for Finance and Administration
Date Established: April 6, 2016
Date Last Revised: N/A
Printable copy


In the face of increasing government regulation and scrutiny, the College will be best served by having a clear and consistent process by which it proposes, develops, approves and disseminates its college-­wide policies.


This policy applies to all college-­‐wide policies written, revised or moved to a web site after the date that this policy was approved. This policy does not apply to those policies or procedures that are created by an individual department for internal departmental guidance.

  • All departments and divisions must comply with this Policy with respect to the development of college-­‐wide policies
  • Each division vice president has the authority to enforce the policy
  • Oversight of the policy will be a shared responsibility of the Compliance Committee and the division vice presidents
  • The Compliance Committee will implement the policy"


Policies presented in a standard format promote the College’s mission, maintain accountability, and provide the College community with a clear explanation of how College activities must be undertaken.

Mount Holyoke College requires all college-­‐wide policies to be written using the standards and format set forth in this policy and procedures. Departments may not develop or disseminate policies that are already covered by college-­‐wide policies. Use of the policy template is recommended to departments for development of internal policies.


A.   Policies are guiding or governing principles, formally approved to provide assistance in the conduct of institutional affairs.
B.   College-­wide policies are those policies which affect more than one department or division, as distinguished from procedures and from departmental policies. In the event of a conflict or discrepancy between a college-­‐wide policy and a departmental policy, the college-­‐wide policy will supersede the departmental policy.
C.   Procedures are statements that provide for the implementation of established policies through specific, prescribed actions and are more detailed than a policy statement.
D.    Responsible Administrator is the college administrator charged with overseeing administration of the policy. The responsible administrator may adapt or change procedures as appropriate to reflect college needs.
E.   Academic Policies are policies which directly affect the pedagogical and research mission of the college.
F.   Administrative Policies are non-­academic policies governing the operations of the college.
G.   Senior Officers includes the president and all vice presidents or division heads.
H.   Senior Administrators includes Senior Officers and any other administrator so designated by the President.
I.    The Compliance Committee is a committee appointed by the college president that provides the college’s administrators with support in meeting their compliance obligations.